Dates, Registration, and Grants

Registration

Conference registration is a two-step process:

1. Registration on Indico
   - CLOSED - Attendees who aren't presenting don't need to register on Indico. Proceed to step 2. 

   Begin by completing your registration on the Indico platform. Once registered, you will receive a JACoW Indico Reference Number via your confirmation email (in upper right corner of email). Please save this number — it is required for the next step.

   Note for Grant Recipients: If you are applying for a grant, do not complete payment on the CVENT Portal until you have received your grant decision notification (step 2). 

2. Payment on CVENT Portal
   - OPEN

   Follow the CVENT portal link provided in your Indico registration confirmation email to submit your payment for the conference.  You can request an invitation letter during the CVENT payment process. CVENT registration is distinct from JACoW Indico registration. Please create a profile by selecting one of the four options on homepage : [IEEE Member Registration, APS Member Registration, Non Member Registration, or Sponsor/Exhibitor Registration]

3. Note: After creating a profile, when prompted, enter your JACoW Indico Reference Number in the field labeled:
   “Please provide your JACoW Reference Number.”

Both Indico registration and CVENT portal payment steps are required to finalize your conference registration. 

To request changes to your Indico registration, please contact the conference organizers at:
info@napac-25.org.

Thank you, and we look forward to your participation at NAPAC-25!

Grants

NAPAC'25 will support travel grants for students and Early Career members wishing to attend.  To apply, please follow the instructions at the:
Indico Grant Application Form

More information on Student Grants can be found at: 
Student Program & Grants

More information on the Early Career Grants can be found at: 
Early Career Grants & Opportunities

Registration Fees

Registration fees can be found at the CVENT site under Participant Information tab.

Registration Fees

Cancellation Policy

All refund/cancellation requests must be provided in writing and received by June 30, 2025. There will be an administrative fee of 25% deducted from each refund.

International travelers failing to obtain a US Visa prior to July 21, 2025 will be granted a refund minus an administrative fee of US$100, on a case by case basis. A written request showing that they have applied for but have not received a US Visa must be sent to Napac-25@slac.stanford.edu by this date. See our Letter of Invitation & VISA page for more information.

Substitution Policy: All requests to substitute another person on an existing registration must be submitted in writing to the following email address Napac-25@slac.stanford.edu no later than August 3, 2025.